One platform for memberships, sales and the daily routine of a studio

At Poljects, we build and operate DOJOX, a management platform for gyms and martial arts studios. It replaces the mix of spreadsheets, paper contracts and private phones that most studios run on. Leads from paid campaigns land in a sales pipeline instead of a shared sheet, contracts and payments are recorded once, and the numbers an owner needs every morning are already there.

Built around how a studio actually works

Front desk, sales staff, coaches and owners each see the part of the system they need. Check-in runs on a tablet at the door, coaches open their class roster on a phone, and the day is closed with a cash count and a signed shift handover instead of a note on the counter.

What the platform covers

• ✔️ Members, contracts, renewals, payments and receipts, including partial payments and refunds
• ✔️ Sales pipeline with a drag-and-drop board, automatic lead assignment and a follow-up queue for stale leads
• ✔️ Finance with revenue, expenses, profit and loss, and monthly reconciliation against the numbers that actually arrived
• ✔️ End-of-day report with cash reconciliation and shift sign-off
• ✔️ Attendance with QR check-in and a self-service kiosk at the entrance
• ✔️ Class schedule with booking, waiting lists, coach rosters and personal training sessions
• ✔️ Role-based permissions enforced in the application and in the database

WhatsApp where the conversation already happens

Studios talk to their members on WhatsApp, so DOJOX brings that conversation into the system instead of leaving it on one person's phone. A studio connects its existing WhatsApp Business number through the Embedded Signup flow of the WhatsApp Business Platform, and the number keeps working on the phone while the team can write from DOJOX at the same time. Every conversation sits next to the member or lead it belongs to, message templates are created in the app and submitted to Meta for approval, and reminders are sent automatically. Access tokens are encrypted per customer, and messaging follows the platform rules on the 24-hour service window and approved templates.

Automation that runs in the background

• ✔️ Leads from advertising campaigns and website forms arrive through a secured endpoint and are assigned within seconds
• ✔️ Conversion events are reported back to the ad platform, so campaigns optimise for people who actually sign up
• ✔️ A vision model reads a photographed paper contract and pre-fills the registration wizard, with every field editable before it is saved
• ✔️ Scheduled jobs handle expiry reminders, follow-up nudges, daily statistics and birthday messages

Where it stands

DOJOX is live and in daily use at a studio in Dubai. It is architected as a multi-tenant platform with separate data per gym, plan tiers and a self-service onboarding flow, and a companion mobile app for members exists alongside the web application. The WhatsApp integration is built and verified end to end against the WhatsApp Business Platform; connecting live customer numbers follows Meta's review process.