AI-driven offer generation and workflow optimization for logistics providers

Challenge

ETL and BTW – two independent logistics companies – faced the challenge of responding faster to freight inquiries, reducing manual coordination, and increasing operational transparency. Offers were created manually, internal coordination was inconsistent, and there was no scalable digital backbone.

Poljects’ Solution

We developed a modular AI-based automation layer to support the complete workflow from inquiry to offer dispatch. With smart logic, the system detects incoming inquiries, extracts key shipment data, pre-fills offers, and routes them to the responsible dispatcher – including escalation and fallback logics.

The system is designed to grow with the company: from pre-configured templates to dynamic learning components.

Features

• AI-supported email & form inquiry processing
• Offer pre-filling based on shipment rules and logic
• Internal dispatcher assignment workflows
• Auto-generated PDFs and multi-format exports
• Integration with ERP & email systems
• Scalable modular architecture for future use cases

Outcome

• Reduced offer creation time by over 60%
• Improved coordination between back office and dispatchers
• Increased transparency and traceability
• Foundation for fully AI-driven operations, especially for future robotic operations

Each cluster was analyzed for engagement uplift—some reaching up to 7,745% higher than average.

Ready to automate your freight processes?

Let’s co-create your intelligent logistics backbone.

Intelligent automation across workflows and hidden potential in operations

Challenge

Many mid-sized companies struggle with inefficiencies in internal workflows and lack visibility into how their operations really run. Manual processes, fragmented tools and missing documentation often block scalability. The goal: make invisible processes visible — and then automate them with precision.

Poljects’ Solution

We developed a dual-layer solution:

1. Process Mining: We used activity logs, email chains and form data to reconstruct how workflows actually happen across departments — from sales to operations.

2. AI Agent Layer: Based on the process model, we built modular AI agents that take over recurring steps like data enrichment, validation, classification and communication — with human-in-the-loop fallback for edge cases.

The result: data-driven clarity and scalable automation — without ripping out existing systems.

Features

• Process Mining Dashboard: visual traces, bottlenecks, loop detection
• Modular AI agents for recurring admin tasks
• Human fallback mode (smart routing & approval flows)
• API & email-based integrations (no ERP replacement needed)
• Secure infrastructure & GDPR-aligned data handling

Outcome

• Transparent overview of how work flows across the company
• Reduced manual admin steps by over 40% in core use cases
• Structured path toward full-scale automation
• AI agents operational in <4 weeks with fast ROI

Start where you are. Use what you have. Automate what matters.

Want to explore what AI agents and real-time process visibility can unlock in your business?

Let’s build your automation roadmap.

Maximized Transparency, Enhanced Control, and Data-driven Decisions

Challenge

E.ON faced the challenge of efficiently managing its marketing budgets and making real-time, data-driven decisions. With multiple online channels—such as social media, paid advertising, and their corporate website—generating large volumes of isolated data, gaining actionable insights was increasingly difficult without a centralized solution.

Poljects’ Solution

To deliver complete transparency across all digital marketing activities, Poljects developed a 360° Marketing Dashboard powered by Power BI. Leveraging custom API integrations, we seamlessly combined data from various marketing channels into a centralized, intuitive platform. This dashboard enabled E.ON to:

•  Access real-time visibility into key marketing KPIs
• Automate budget control & performance analysis
• Receive personalized recommendations for strategic optimization
• Gain detailed insights into social media & website traffic
•  Integrate seamlessly with existing systems

Outcome

Through the implementation of this dashboard, E.ON achieved:

• 30% increased efficiency in campaign management
• Improved decision-making capabilities backed by real-time insights
• Enhanced budget control through precise allocation of marketing spend

The entire project was successfully completed within 9 months and has become an integral component of E.ON’s digital marketing strategy.

Data-driven marketing is not just about numbers—it’s about unlocking actionable insights that drive efficiency, optimize budgets, and create real business impact.

Ready to transform your marketing with data-driven solutions?

Contact us today to discuss your customized dashboard!

Maximized Transparency, Enhanced Control, and Data-driven Decisions

Challenge

For a global research initiative, we developed an interactive dashboard that visualizes core development metrics such as Life Expectancy, Gross National Income (GNI) per Capita, and the Human Development Index (HDI) in one dynamic, multidimensional view. The goal: make complex relationships instantly understandable for NGOs, analysts, and policymakers alike.

Poljects’ Solution

By combining color scales, bubble sizing, and interactive filters, we created an intuitive tool that reveals correlations, uncovers anomalies, and enables data-driven decision-making.

• Development of an interactive dashboard (Python / Plotly)

• Data aggregation and multidimensional mapping

• Color coding and size variation for comparative insights

• User interaction: hover, zoom, and dynamic filters

• Responsive web integration

Outcome

With the HDI Dashboard, we turn complex global data into accessible insights – supporting research, reporting, and policy development.

Interested in visualizing your data in a way that speaks for itself? Let’s talk about your custom dashboard solution.

Contact us today to discuss your customized dashboard!

Empowering Strategic Health Management with Data-driven Insights

Challenge

Lufthansa Airline aimed to proactively enhance employee well-being and strategically optimize its corporate health management. With employees distributed across numerous locations worldwide, the airline struggled to obtain real-time insights into employee health metrics, absence patterns, and overall workplace wellness. They needed a centralized, intuitive solution to improve workplace health initiatives and increase employee productivity.

Poljects’ Solution

Poljects designed and implemented a comprehensive Digital Health Dashboard powered by Power BI. This innovative solution integrated data from multiple sources, including health surveys, attendance records, occupational health metrics, and digital health programs, providing Lufthansa with actionable, real-time insights. Key features included:

• Centralized, real-time overview of employee health data
• Automated reporting on health KPIs and absence patterns
• Integration with existing HR and health management systems via custom APIs
• Strategic recommendations for targeted health interventions
• Comprehensive analytics to measure the effectiveness of health initiatives

Outcome

The Digital Health Dashboard significantly improved Lufthansa’s corporate health management, enabling the airline to achieve:

• 20% reduction in employee absenteeism through targeted health measures
• Improved employee well-being with a measurable increase in workplace satisfaction
• Enhanced efficiency in managing corporate health initiatives across global operations
• Better strategic decisions based on clear, data-driven insights

This project was successfully executed within 10 months and continues to play a crucial role in Lufthansa’s ongoing commitment to employee health and productivity.

Investing in employee health isn’t just good practice—it’s good business. Real-time data helps create healthier workplaces and drives sustainable growth.

Contact us today to discuss your customized dashboard!

AI-powered lead qualification and candidate nurturing for modern recruiting

Challenge

Richkeys, a fast-scaling HR and recruiting platform, was struggling with the manual effort required to process inbound candidate leads and qualify them across roles and profiles. While talent pipelines were strong, the internal workflows lacked scalability, structure, and intelligent filtering — especially as demand grew across markets.

Project Overview

Poljects designed and implemented a tailored automation system that streamlines the lead intake, profile enrichment, and nurturing process for job candidates using AI-supported logic and no-code orchestration tools.

We developed a multi-step automation pipeline based on n8n, integrated with Richkeys’ CRM and form system, to automatically extract candidate data, tag them based on role fit, and trigger personalized communication sequences. The system also supports internal recruiter alerts and follow-ups — saving time and enabling better hiring outcomes.

Features

• Custom automation setup using n8n and CRM integrations
• Candidate data parsing, enrichment & tagging
• Automated pre-qualification workflows
• Smart email sequences for candidate nurturing
• Internal notifications and task assignments
• Transparent dashboards to track funnel stages

Outcome

• Time reduction in initial lead qualification
• Clearer segmentation of candidates by role and fit
• Higher conversion rates due to faster response times
• Foundation for further AI-based scoring and routing logic

Recruiting needs to move fast — without losing the human touch. We built the system that makes both possible.

Looking to clean up your digital content stack and bring process clarity to your team?

Let’s define your content operations — the smart way.