AI-powered lead qualification and candidate nurturing for modern recruiting

Challenge

Richkeys, a fast-scaling HR and recruiting platform, was struggling with the manual effort required to process inbound candidate leads and qualify them across roles and profiles. While talent pipelines were strong, the internal workflows lacked scalability, structure, and intelligent filtering — especially as demand grew across markets.

Project Overview

Poljects designed and implemented a tailored automation system that streamlines the lead intake, profile enrichment, and nurturing process for job candidates using AI-supported logic and no-code orchestration tools.

We developed a multi-step automation pipeline based on n8n, integrated with Richkeys’ CRM and form system, to automatically extract candidate data, tag them based on role fit, and trigger personalized communication sequences. The system also supports internal recruiter alerts and follow-ups — saving time and enabling better hiring outcomes.

Features

• Custom automation setup using n8n and CRM integrations
• Candidate data parsing, enrichment & tagging
• Automated pre-qualification workflows
• Smart email sequences for candidate nurturing
• Internal notifications and task assignments
• Transparent dashboards to track funnel stages

Outcome

• Time reduction in initial lead qualification
• Clearer segmentation of candidates by role and fit
• Higher conversion rates due to faster response times
• Foundation for further AI-based scoring and routing logic

Recruiting needs to move fast — without losing the human touch. We built the system that makes both possible.

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